NORTH EAST VEGAN GATHERING 2010
FRIDAY 2ND – FRIDAY 9TH APRIL 2010
BOOKING FORM
Please Note: as the event is so close we do need you to email us as you complete your form with the details to ensure you keep your place. Availability is changing daily.
Name & full address_____________________________________________________________________
______________________________________________________ Post Code________________________
Country________________ Tel(including codes)_________________Mobile___________________
Email address (PLEASE WRITE CLEARLY) _________________________________________________
WHOLE HOUSE BOOKINGS QUANTITY TOTAL
THE LEAD NAME MUST TAKE SOLE RESPONSIBILITY FOR THE BOOKING AND HANDLE ALL PAYMENTS.
Accommodation A SORRY SOLD OUT ____ ____
Accommodation B £550 LIMITED AVAILABILITY ____ ____
Accommodation C £700 LIMITED AVAILABILITY ____ ____
SHARED HOUSES QUANTITY TOTAL
Single room £120 Limited Availability ____ ____
Double room £120 Limited Availability ____ ____
Twin room £120 ____ ____
One person sharing twin room £70 ____ ____
DOGS
NO. of dogs TOTAL
I wish to bring my dog(s) _____ £10
TOTAL £_____________
I HAVE BEEN TO THE NEVG BEFORE YES/NO
PREFERENCES FOR SHARED HOUSES: (cannot be guaranteed but we will do our best, please
tick)
Adult friendly house ______
Child friendly house ______
I prefer to stay up late and socialise ______
I would prefer not to share with any dogs ______
Is there anyone you wish to share with? (can not be guaranteed)__________________________________
Where did you hear about the NEVG?_______________________________________________
I agree to the terms & conditions listed & understand this is a vegan event.
Name______________________________ Signed __________________________ Date______________
TERMS AND CONDITIONS – PLEASE READ
This is a fun & enjoyable gathering but to ensure everyone is happy we have some
ground rules. By making a booking you are agreeing to these rules.
All food, drink, and products consumed on site must be vegan. All occupants must
keep the accommodation clean & tidy, and when leaving on the last day, must vacate
the properties by 10am, remove all rubbish, and leave the properties in a clean
condition. Smoking is strictly not allowed by law in the accommodation, near
doorways etc.
Children are the responsibility of their parents or guardians at all times & must be
supervised accordingly. Persons under 18 must be accompanied by an adult. All
adults & children must behave responsibly and respectfully at all times. Antisocial
behaviour will not be tolerated. Anyone behaving in an inappropriate manner will be
asked to leave the site immediately without refund.
All belongings, vehicles & valuables are your responsibility whilst on site. We can
not be held responsible for any damage or loss however caused. We suggest you are
insured for your belongings, and take out holiday insurance in case you need to
cancel. Only those named on the booking form can attend the event & only the agreed
number of people can sleep in rooms. The maximum number of occupants per house is
10, plus one baby under 2.
There are two types of bookings available; you can either book a whole house or you
can book rooms in shared houses, and let us allocate other sharers to your house.
If you book a whole house, you get exclusive use of that house, and we will not
allocate anyone else to that house. A houses have a varying number of bedrooms, and contain mostly single and twin rooms. B houses have 5 bedrooms, and contain mostly double beds. C houses have 4 bedrooms, and contain one double and 3 twin rooms.'
Please complete the booking form in block capitals, and fill it in in full. Every
year we get illegible or incomplete booking forms, which means we then have to spend
a lot of administration time following people up to get the information we need.
Please help us to help you, and take the time to complete it properly. We do need a
completed and signed booking form for every booking, a scrap of paper with a name
and phone number won’t be acceptable!
DEPOSITS
Please Note: deposits are non refundable as we cannot claim them back from the site.
If you cancel your booking before 1st January 2010 in writing we can refund
the remaining balance. Cancellations after 1st January will only be refunded if we
can resell the booking for you. A deposit of £100 secures a booking for a whole
house, or £50 for a room in a shared house.
PRICES
PAYMENT BY INSTALMENTS - SORRY - THIS HAD TO BE BOOKED BY 1 NOV - FULL PAYMENTS REQUIRED NOW
HOW TO PAY & MAKE A BOOKING
Simply print off the booking form, complete it & send to G. Forrest, NEVG, 9 Seymour Street, North Shields, Tyne and Wear. NE29 6SN.
If you wish to pay by cheque please make cheques payable to M A Morley. If you wish to pay by paypal or credit or debit card please email us.
DOGS
Dogs are allowed at our discretion, there is a cleaning charge imposed on us by the
site of £10 per booking. Dogs must be kept on leads at all times while on site, and
owners must clear up after their dogs at all times. Dogs can only be allowed into
shared houses with the agreement of other sharers, and owners must be diligent with
regard to not letting them sit on furniture etc.
If you would like to bring your dog(s), please write a brief description of them
here, for example, their names, breed, temperament etc.
____________________________________________________________________________________________
____________________________________________________________________________________________
FURTHER INFO
Please provide us with the details of all those attending under your booking & let us know if they are adults or children. Please use the back of the booking form.
It is helpful if you can supply email addresses too as we will need to send the essential information out to all of those attending.
Please also let us know if you have any special requirements such as disabilities, arrangements for children etc.
CONTACTING US.
If you can please email us with questions as both Frances & I run own businesses during the day. mark @ vegne.co.uk (remove spaces) If you do need to call please use 079410 79999.
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OFFICE USE ONLY, DO NOT WRITE ANYTHING IN THIS SECTION - THANKS
DATE FORM RECEIVED
PAYMENTS RECEIVED
DATE PAID IN FULL
NOTES